Wedding stationery checklist

Don't miss the printable version of this checklist at the end of this page!

 

before the wedding

Save the dates

Send out save the dates 6-8 months before your wedding. 

You don’t need all the details yet, just give your guests a day and a general location (like the city its in) so they can put it on their calendar and start making travel arrangements if necessary.

Bridal shower invitations

Bridal shower place cards

Rehearsal dinner place cards

Place cards for showers and rehearsal dinner can be less formal than the wedding place cards. 

Use a similar color, style and aesthetic to help guests get excited about your big day. 

Read this guide on how to find you wedding stationery style for more tips on developing your wedding aesthetic.

 

wedding invitations

Outer envelopes
Your outer envelope protects your invitation in the mail and is usually the most formally addressed envelope.

Inner envelopes
The inner envelope contains the invitation and accessories. It also denotes who specifically is invited to the wedding. (Kids? Is a guest included? The inner envelope lets you know!) 

Belly bands
This is a pretty ribbon or band of paper to tie all the invitation pieces together inside the envelope.

Invitation cards
Invitation should be sent out 2 months before your wedding. Wording your invitations correctly will tell your guests a lot about your wedding, like who is hosting, if the reception is held at the same venue, and the date and time of your ceremony. 

Read this invitation wording guide to learn more about how to word invitations.

Details and directions cards
Include a details card especially if your reception is at a different location than your ceremony.

These cards help keep your invitation from being too cluttered with information, and still inform your guests with important information. You can include things like attire, your wedding website and a map to your reception.

Response cards and envelopes
It is normal to request RSVPs by including a card and envelope addressed to you (or whoever is handling the RSVPS). It is polite to include a stamp on this envelope, to make it easier for your guests to respond. 

Accommodations cards
Particularly important for out of town guests, make sure you inform them of your hotel recommendations. 

If you’ve reserved a block of rooms at a local hotel, inform your guests so they can receive a special rate for booking a room.


Here's a comprehensive timeline for when to send our your wedding invitations.

 

at the wedding

Ceremony programs/order of service
The program that lists your bridal party and family member names, the order of ceremony and sometimes even fun details like things to do in town, or a map to the reception.

Welcome basket tags
When out of town guests arrive at their hotels, giving them a small welcome gift is an easy way to greet them. 

You can include things like a schedule for the weekend (if you’re inviting them to events like the rehearsal dinner or a brunch the morning after your wedding), snacks, or supplies to have a fun spa night during their stay.


Reserved seating cards
Reserve a seat for your parents, grandparents, and any other special guests. If you’d like to honor a close relative who has passed away, a simple note on the seat can be a nice touch.

Seating chart

Let your guests know what table they're at with a large seating chart, or with their table number included on their escort card.

Reception place cards
Help guests find their seats with place cards or escort cards.

Table numbers

Menus
Whether you have a big menu sign, or a menu at each place setting, inform your guests of the meal ahead.

Favor packaging
On their way out, leave guests with a simple gift to remember your wedding by.

Here are 5 incredibly simple details for a cozy, rustic reception that you might want to consider.

 

After the wedding

Thank you cards

As you receive gifts pre-wedding, your future self will be grateful if you send out thank yous no later than 2 weeks after you receive the gift. For gifts you receive on your wedding day, send out thank yous no later than 4 weeks after your wedding.

I recommend ordering thank yous when you order the invitations so that you have cards on hand as you receive gifts before your wedding! It is much easier to chip away at the thank you notes instead of having this huge mountain of notes to write after you're married.

If you'd like to print a version of this checklist to help you stay organized, click the button below: